When we are talking about planning for an event, we need to know whether it is a formal or an informal event in order to plan successfully. Some of the formal events are seminars, conference, executive retreats, appreciation events, team building events, product launching events, and others. For formal events, only invited guests are expected to attend and the guests are expected to adhere to certain dress codes and protocols. Timing and programmes are expected to be followed both by the host and by those attending the event. Whereas, if you are planning an informal event, there will not be any strict dress code or protocol to follow. Timing and programmes will be more relaxed and flexible.
The venue and the arrangement of furniture for the formal event will have to be appropriate for the event. Formal events are usually held in conference halls in hotels where the organizers or hosts need not have to worry about the renting of tables and chairs. All these will be taken care of by the hotel management. All you need to do is to inform them how you wanted the hall to be arranged. The hotel will also take care of the refreshments and meals required throughout the event. All the organizing team need is the allocated budget for the event and together with the representative of the hotel, prepare a suitable setting for the event and good food for the participants.
Holding an informal event may be quite different from a formal one. Some may choose to hold their informal event in a hotel for convenience. For these hosts, there is no budget limit. However, for those people like me, who have to keep to a limited budget I would be looking for event rentals near me with reasonable rental rates.
First, we have to know the number of guests expected and whether it is going to be a family event or just for adults. Whether it is to be indoor or outdoor setting and whether it is to be a day or evening event. We have to see to the furniture needed for the event, as most rented venue may not have the type of furniture you want to have for your party. We will have to know where there are chairs and tables for rent nearby to save on transportation cost. In addition, we will need to order from a good food caterer because food is a necessity for all events. Then there may be a need to put up some decorations around the place.